James Schramko here. Today, I want to talk about the paperless office.
If you remember, they were saying we wouldn’t have any papers in our office. Now that’s true to some extent. We have a lot of our invoices and paperwork is handled via the inbox now and online accounting systems, and they’re great. I use Xero for the online accounting. It’s up-to-date all the time. I do get sent occasional digital PDF invoices, which I pay with my bank, and I never print them off. But sometimes, we have to print things off and sign them and scan them – application forms, etc. Sometimes, we get sent contracts or paperwork and occasionally, we still get paper receipts when we’re out and about shopping, say if you buy electrical goods or whatever for the office.
So, what I do at the start of each quarter is I pull open a clear plastic folder, I write on the front cover July, August, September 2018 tax file, and I put all my notes in that. So, I know that if I have to look something up in a few years from now, if it happened at this particular time, it will be in that folder. And there aren’t that many things in these folders compared to a few years ago, but there are still things that get sent to the house occasionally, the odd invoice, etc.
So, I recommend you use some simple system like this. I’ve been doing this for so long and it’s just easy. Instead of having a huge filing cabinet in my office, I just have one clear plastic folder that I keep for that quarter and when the quarter’s done, I file it away out of sight in my garage, and I start a new plastic folder. So, hopefully, this system works for you. And catch up with you on the next video.
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