In this video:
00:16 – See if you still need the system or tools that you currently have
00:22 – Is it the best tool or system to get the job done
00:38 – Commit to learning them and share it with the team
01:10 – Review what you’re using and make sure it’s the best
01:21 – It’s okay to pay more for professional tools if you can save more in the long run
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James Schramko here with a training on systems.
I have a large team in my business and we use a lot of different tools and systems and this is our procedure when we want to review the systems we have and the tools that we’re using. We have a simple checklist.
Do You Need What You Have Right Now?
The first thing we say is “Do we need a system?” or “Do we need the tool that we’re currently using?”
Are You Using The Best?
The second thing we ask is “If we do need a tool, is it the best tool or the best system to get the job done?” and we compare it to all the other things that are available for that particular category and we review this on a frequent basis, usually quarterly.
Can Your Team Use Your Tools Properly?
And the third thing is once we’ve decided that we absolutely need a tool and that it is the best tool, then we commit to learning it and that means taking on training and sharing that information with other people in our team. So if we do have a tool, we make sure that it’s the right tool and that we know how to use it. For example, when I’m making these videos, the tool that I use is called Screenflow for editing the videos. And I use the exact same software to edit my audios. That way I’ve got one tool, I know how to use it really well and it does the job.
So, get out there, review your systems, make sure that you’re only using tools and systems that are useful in your business and that it’s the best tool for the job and that you know how to use it.
Paying More For Functionality Is Actually Better In The Long Run
And remember, sometimes it’s okay to pay a little bit more to get a professional tool that will save you hours in time if it does things that free tools just don’t do.
I’m James Schramko and I’ll catch up with you soon.
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